What is the Admit Cards module in ERP SchoolAura?

The Admit Cards module in ERP SchoolAura allows administrators to view, filter, select, and print admit cards for students appearing in examinations. Admit cards can be generated for individual students or entire classes and include configured layouts, digital signatures, exam schedules, and custom instructions based on the Admit Card Setup configuration.

How do I filter students on the Admit Cards page in ERP SchoolAura?

Use the filter bar at the top of the Admit Card List. Select the Exam or Terminal (such as 1st Terminal or Final Examination), Language (Hindi or English), Class, and Section. Click the Refresh button to reload the student list based on the selected filters. Always apply all filters before selecting students – changing a filter after selection will reset the selected records.

How do I print admit cards in bulk for an entire class in ERP SchoolAura?

Apply the correct Exam, Language, Class, and Section filters and click Refresh. Click the Select All button in the toolbar to select all students in the filtered list. Then click the Print button to open the print preview. Review the preview and click Print or Save as PDF in the print dialog to complete bulk printing.

What information is printed on a student admit card in ERP SchoolAura?

A student admit card in ERP SchoolAura may include the following sections depending on Admit Card Setup configuration: School Header (logo, name, address, email, contact), Document Title (exam name and session), Student Details (admission number, class, roll number, date of birth, parent details), Student Photo (if enabled), Exam Schedule Table (subject names, dates, days, and timings), Instructions (default or custom), and Signature Fields (class teacher and/or principal).

Why is no student appearing after applying filters on the Admit Cards page?

If no students appear after filtering, ensure all four filter dropdowns – Exam, Language, Class, and Section – are properly selected. Click the Refresh button to reload the student list. If students still do not appear, verify that the correct academic year is selected and that students are enrolled in the selected class and section.

Why is the student photo not showing on the admit card?

If the student photo is not appearing on the admit card, verify two things: 1) The Show Student Photo toggle is turned ON in Admit Card Setup. 2) The student's photo has been uploaded in their profile in the student management module. If both conditions are met, click Update in Admit Card Setup and regenerate the admit card.

Why is the Print button greyed out on the Admit Cards page?

The Print button is only active when at least one student is selected. Click the checkbox on one or more student tiles, or use the Select All button, to enable the Print button.

Why is the exam schedule missing from the admit card?

If the exam schedule is not appearing on the admit card, check two things: 1) Enable the Show Exam Date Sheet toggle in Admit Card Setup and click Update to save. 2) Ensure the exam schedule with subject dates and timings has been configured under the Offline Exams module.

Can I save admit cards as PDF in ERP SchoolAura?

Yes. After clicking Print and opening the print preview, select Save as PDF as the destination in the print dialog instead of a physical printer. Click Save to export the admit cards as a PDF file for digital distribution or record keeping.

Admit Cards

The Admit Cards page allows administrators to view, filter, select, and print admit cards for students appearing in examinations. You can generate admit cards for individual students or entire classes with configured layouts, signatures, instructions, and exam schedules.

Exam ManagementAdmit Cards

Filtering Students

Use the filter bar at the top of the Admit Card List to narrow down students before generating admit cards.

Exam / Terminal

Select the exam type such as 1st Terminal or Final Examination.

Language

Choose the admit card language such as Hindi or English.

Class

Select the desired class from the dropdown.

Section

Choose the section within the selected class.

Refresh Button

Reloads the student list after filters are changed.

Note : All filters should be applied before selecting students. Changing filters after selection resets the selected records.

Selecting Students

After filters are applied, student admit card tiles appear. Each tile displays the student's name, class-section, admission number, roll number, and fee due information.

Select Individual Students

Click the checkbox on any student tile to select that student's admit card.

Select All Students

Use the Select All button in the toolbar to select every student in the filtered list.

Clear Selection

Click the Clear button to remove all current selections.

Count Indicator

The 'Selected Admit Card: Count' badge shows how many students are currently selected.

Note : Students with a profile photo will display their photo on the tile (if the photo toggle is enabled in Admit Card Setup). Otherwise, a placeholder silhouette icon is shown.

Printing Admit Cards

Once students are selected, use the Print option to generate formatted admit cards for printing or PDF export.

Select Students

Choose one or more students using the checkboxes or Select All.

Click Print

Press the Print button from the top-right toolbar.

Open Print Preview

A preview window opens showing the formatted admit cards.

Choose Destination

In the Print dialog, choose a printer or select 'Save as PDF' to export digitally.

Confirm & Print

Click Save or Print to complete the process.

Note : Admit cards display school details, student profile, exam schedule, signatures, and instructions based on Admit Card Setup configuration.

Admit Card Layout Reference

The printed admit card may contain the following sections depending on your Admit Card Setup configuration.

Section	Description
School Header	Displays school logo, name, address, email, and contact information.
Document Title	Printed as Examination Admit Card with session and exam name.
Student Details	Shows admission number, class, roll number, DOB, and parent details.
Student Photo	Displays student photograph if enabled in setup.
Exam Schedule Table	Lists subject names, exam dates, days, and timings.
Instructions	Displays default or custom exam instructions.
Signature Fields	Shows class teacher signature line and/or principal signature.

Troubleshooting

Q.No students appear after filtering

Ensure all filter dropdowns (Exam, Language, Class, Section) are selected, then click the refresh icon.

Q.Student photo not showing on card

Verify that 'Show Student Photo' is toggled ON in Admit Card Setup, and that the student's photo has been uploaded in their profile.

Q.Changes not reflected after Update

Confirm you clicked the orange Update button. Refresh the page and check again.

Q.Print button is greyed out / disabled

At least one student must be selected (checkbox checked) before printing.

Q.Exam schedule missing from card

Enable 'Show Exam Date Sheet (Scheme)' in Admit Card Setup and ensure the exam schedule has been configured under Offline Exams.

Q.Fees Due showing incorrect amount

Fee Due reflects data from the Fee Management module. Contact the accounts department to update fee records .

Quick Reference Checklist

Ensure the correct academic year is selected before printing admit cards.

Verify Admit Card Setup toggles are configured properly.

Save custom instructions using the Update button.

Confirm exam schedules are configured in Offline Exams.

Apply correct Exam, Language, Class, and Section filters.

Use Select All when printing admit cards for an entire class.

Review the print preview before final printing or PDF export.

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