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Exam Management Module

The Exam Management Module in ERP SchoolAura is a centralized digital system designed to manage the complete examination lifecycle — from creating exams and generating admit cards to publishing mark sheets and performance reports.

What You Will Learn

Understand the purpose and scope of the Exam Management Module.
Identify all available sub-modules and their functions.
Navigate to different sections confidently.
Understand exam workflows and configuration settings.
Follow recommended best practices for smooth exam operations.
Tip: This is an introductory guide. Detailed instructions for each sub-module are available in separate dedicated documentation pages.

It eliminates the need for manual exam administration by providing structured workflows for:

Creating and managing offline exams and online tests.
Assigning subjects, dates, timings.
Generating admit cards with school branding and digital signatures.
Recording and processing student marks and grades.
Producing mark sheets, report cards, and co-scholastic assessments.
Distributing admit cards and reports to students and parents digitally.

Module Structure & Sub-Modules

Access all exam-related features from the left sidebar under Exam Management.

Offline Exams

Create and manage offline examinations, schedules, and subjects.

All Online Tests

Manage MCQ-based and digital online tests with auto-evaluation.

Student Reports

View and download student result summaries and reports.

Mark Sheet Setup

Configure grading systems and mark sheet layouts.

Student Co-Scholastic

Manage non-academic assessments and behaviour grading.

Admit Card Setup

Configure admit card design, signatures, and instructions.

Admit Cards

Generate and print admit cards for students and classes.

Accessing the Module

Login & Navigation

1
Login to ERP

Sign in to ERP SchoolAura using administrator credentials.

2
Search Exam Management

Use the left sidebar search or scroll to locate Exam Management.

3
Expand the Menu

Click Exam Management to reveal all exam-related sub-modules.

4
Open a Sub-Module

Select the required section such as Offline Exams or Admit Cards.

Navigation Path
Login→Left Sidebar→Search: "exam"→Exam Management→Select Sub-Module

Academic Year Selection

Academic Year

The Exam Management Module works on an academic-year basis. Always verify the correct session (e.g. 2026–2027) is selected before creating exams, generating reports, or printing admit cards.
Important: Changing the academic year updates all module data, settings, and reports to that selected session.

Key Concepts & Terminology

Before using the module, familiarise yourself with the following terms used throughout the system.

Exam Category

Classification of exams such as Terminal, Half-Yearly, or Final.

Date Sheet

Schedule containing subject dates, timings, and exam days.

Admit Card

Official exam entry document containing student and exam details.

Roll Number

Unique identification number assigned for examinations.

Mark Sheet

Subject-wise marks, grades, and final examination result.

Co-Scholastic

Non-academic assessments such as sports and behaviour.

Digital Signature

Stored signature image printed on official exam documents.

Academic Session

School academic year for which exam data is maintained.

Typical Exam Cycle Workflow

The following is the recommended workflow for managing a complete exam cycle using the Exam Management Module.

1
Set Academic Year

Confirm the correct academic session before starting exam activities.

2
Create Offline Exam

Define exam category, subjects, dates, and timings.

3
Configure Admit Cards

Enable photos, signatures, schedules, and instructions.

4
Generate Admit Cards

Filter students and print admit cards in bulk.

5
Enter Marks

Record subject-wise marks after examinations.

6
Configure Mark Sheet

Set grading system and report card layout.

7
Generate Mark Sheets

Generate and print report cards for students.

8
Update Co-Scholastic

Record non-academic assessments and activities.

Best Practices

Always confirm the correct academic year before creating exams, admit cards, or mark sheets.
Complete the exam schedule setup before generating admit cards so subject dates and timings appear correctly.
Use print preview to verify signatures, photos, and exam schedules before bulk printing admit cards.
Always click Update or Save after changing configurations to avoid losing unsaved changes.
Assign role-based permissions carefully so exam coordinators cannot modify critical administrator settings.

Related Documentation

This introduction is part of a series of user guidance documents for the Exam Management Module. Refer to the following guides for detailed instructions on each sub-module.

Document TitleCovers
Exam Management — IntroductionModule overview, navigation, workflow, and terminology.
Offline Exams GuideCreating exams, assigning subjects, schedules, and categories.
Online Tests GuideCreating MCQ-based digital exams with auto-evaluation.
Admit Card Setup & Admit Cards GuideConfiguring and printing student admit cards.
Mark Sheet Setup GuideGrading configuration and mark sheet generation.
Student Reports GuideViewing and downloading student performance reports.
Student Co-Scholastic GuideManaging behavioural and extracurricular assessments.
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