Offline Exams Module
The Offline Exams module in ERP SchoolAura enables schools to manage the complete offline examination lifecycle including exam creation, subject setup, datesheet management, admit card publishing, and marks entry.
Exam Management Offline Exams
Create Exams
Create exam categories, sessions, and publish schedules.
Manage Subjects
Assign subjects, marks, passing criteria, and datesheets.
Enter Marks
Record and update student theory and practical marks.
Publish Datesheets
Control when exam schedules become visible.
Exam List Page
The Exam List page displays all offline exams as cards.
Exam Card Information
Exam Name
Displays exam title and exam type.
Session
Shows academic session and exam category.
Publish Dates
Date sheet and admit card release dates.
Actions
Add/Edit Marks and Datesheet buttons.
Filtering & Searching Exams
Exam Category
Filter exams by category.
Exam Search
Search exams by exam name.
Search Button
Apply selected filters.
Refresh
Reset all filters.
Note: Always verify the academic session before performing actions.
Creating a New Exam
Form Fields
Exam Category *
Select exam category.
Exam Name *
Enter exam title.
Exam Type *
Select Unit Test, Terminal, etc.
Exam Session *
Choose academic session.
Publish Date Sheet *
Date when datesheet becomes visible.
Publish Admit Card
Controls admit card visibility.
Note: If you do not want to publish the admit card, select a date that is after the exam date. The system will not publish it automatically.
Create & Reset Actions
Create
Saves the exam and opens subject setup.
Reset
Clears all fields without saving.
Adding Subjects to an Exam
After creating an exam (or by clicking Add/Edit Marks on an existing card), you land on the Add Offline Exam page.
Select Class & Section
Class
Choose class to load subject grid. The subject grid will load automatically.
Section
Choose section or All Section.
Configure Options
Passing %
Toggle ON to enter a separate passing percentage for Theory and Practical for each subject.
Datesheet
Toggle ON (default) to attach date/time scheduling for each subject. Reveals date and time pickers per subject row.
Fill Subject Details
Each subject row shows two columns: Theory and Practical.
Theory Max Marks
Enter the maximum marks for the written/theory component.
Practical Max Marks
Enter the maximum marks for the practical component.
Note: Click the Theory or Practical Max Marks field to make it optional and leave it blank if marks are not required.
Passing Criteria (%)
Visible only when the Min % toggle is ON. Enter the minimum pass percentage.
Date & Time fields
Visible only when the Datesheet toggle is ON. Set the exam date, start time, and end time.
Create Exam
Create Exam
Saves all subject configurations.
Reset
Clears unsaved changes.
Note: Repeat Steps from Select Class & Section to Create Exam for each class and section that will appear in this exam. Each class-section combination is saved independently.
Entering & Editing Student Marks
1
Select Class & Section
Load students for marks entry.
2
View Students
Student list appears with subjects.
3
Enter Marks
Type obtained marks in input fields.
4
Update
Save marks row-wise.
Important : Marks cannot exceed the Theory Max Marks or Practical Max Marks set during subject configuration. Validate entries before saving.
Managing the Datesheet
Each exam card on the Exam List has a 'Datesheet' button. Click it to view or edit the date/time schedule for each subject under that exam.
1
The datesheet is populated from the date/time fields entered during subject setup.
2
The Publish Date Sheet date (set when creating the exam) controls when the datesheet becomes visible to parents and students via the portal.
Editing or Deleting an Exam
Click the three-dot (⋮) menu on any exam card to reveal two options.
Edit Exam
Edit Exam
Modify existing exam details and save changes.
Delete Exam
Delete Exam
Permanently removes exam data, subject setup, and entered marks.
Important : Always confirm with stakeholders before deleting an exam. All associated marks and datesheet data will be permanently erased.
Best Practices & Tips
Always confirm the correct academic session before creating or editing exams.
Use consistent exam naming conventions.
Enable datesheet publishing for student visibility.
Enter marks soon after exams are conducted.
Use All Section when subject setup is identical.
Verify max marks carefully before saving.
Glossary
| Term | Definition |
|---|---|
| Exam Category | Grouping such as Terminal or Annual. |
| Exam Type | Nature of exam such as Unit Test. |
| Theory Max Marks | Maximum written marks. |
| Practical Max Marks | Maximum practical marks. |
| Publish Date Sheet | Controls datesheet visibility. |
| Publish Admit Card | Controls admit card publishing. |
| Passing Criteria | Minimum percentage required to pass. |
| Session | Academic year to which the exam belongs. |