How do I add a new fee structure in ERP SchoolAura?

Go to the Fees Module, click Add Fees Details, fill in the fee name, amount, applicable classes, submission dates, and late-fee rules, then click Save. Make sure the correct Year Session is selected before saving.

What fee types are available in ERP SchoolAura?

ERP SchoolAura supports four fee types: Monthly (collected every month throughout the session), Quarterly (collected four times a year), Half Yearly (collected twice a year), and Yearly (collected once per academic session). The system automatically manages installment schedules based on the selected fee type.

Can I apply the same fee structure to all classes at once?

Yes. Use the Select All Classes option to apply the same fee amount to every class without configuring them individually. Disable Select All if different fee amounts are required for specific classes and configure them individually.

What is the Late Fine Per Day field in the fee structure?

Late Fine Per Day is the daily penalty charged after the fee due date. You can also set a Max Fine to cap the maximum late fine that can be charged for a particular fee.

What happens if I delete a fee structure in ERP SchoolAura?

Deleting a fee structure removes it from future fee collections. However, existing reports and historical transactions may continue referencing the deleted fee for record purposes. Always verify active fee collections before deleting to avoid inconsistencies in financial records.

Is the fee structure session-specific in ERP SchoolAura?

Yes. Fee structures are session-specific. You must confirm the correct Year Session before saving a new fee to ensure it applies to the right academic period.

What is the Mandatory Fee option in the fee structure?

The Mandatory Fee field determines whether the fee is compulsory or optional for students. Mandatory fees cannot be skipped during collection, while optional fees can be excluded at the time of billing.

What is the Submit Start Date in ERP SchoolAura fee structure?

Submit Start Date defines when students can begin paying the fee. Payments attempted before this date will not be accepted for that fee head.

Collect Fees

The Collect Fees module helps school administrators and finance staff manage student fee payments, discounts, fines, outstanding balances, receipts, and fee reports from a single interface.

Student Search

Search students using Class, Section, Admission Number, or Student Name.

Fee Collection

Record complete or partial payments with discount and fine support.

Receipt Management

Generate, print, and maintain payment receipts instantly.

Tip : Review fee status, pending balances, and previous dues before proceeding with payment.

Fee Calculation Guide

Understanding these calculations will help you correctly interpret student fee summaries and reports.

Task	Navigate To	Action
Total Year Amount	Fee Structure	Total fee assigned for the academic year
Total Till Now	Current Schedule	Amount payable up to the current date
Total Collection	Payments	Total amount received including fines
Total Due	Outstanding Balance	Remaining amount yet to be paid
Last Due	Previous Session	Balance carried forward from previous year

Total Year Amount

The total fee is calculated for the entire academic year. It includes all fees defined in the Fee Structure. If any additional charges are added later (such as extra activities, transport, or other fees), they are automatically included in this total.

Formula: Total Year Amount = All Fee Structure Charges

Total Till Now

1. Shows the amount payable up to the current date. The system calculates this amount only for fees whose payment date or schedule has become active.

2. Shows the updated payable amount after applying any available discount. If a discount is applied, the system automatically deducts it from the total payable amount.

Example: If quarterly fees are scheduled and only the first quarter is due, only that amount will appear in Total Till Now:

Formula: Total Till Now = Total Amount – Discount

Total Collection

Shows the total amount that has been paid by the user. It includes the paid amount plus any late payment fine.

Formula: Total Calculation = Amount Paid + Fine

Total Due

Represents the remaining amount that still needs to be paid. It is calculated after subtracting the paid amount from the payable amount.

Formula: Total Due = Payable Amount – Paid Amount

Last Due

Shows any unpaid amount carried forward from the previous academic session or year. This amount will appear until it is cleared. It may be added to the current year's payable balance depending on system settings.

Important : Previous session dues remain active until completely cleared.

Payment Process

Search and select the student whose payment needs to be recorded.

Verify payable amount, pending dues, fines, and payment status.

Open Discount Setup and apply a one-time or recurring discount if required.

Click Proceed Billing and select the appropriate payment mode.

Complete payment and print the receipt immediately if needed.

Note : All completed transactions are automatically recorded in Fees History.

Import Students Due

Import outstanding balances from the previous academic session in bulk using a CSV file.

Download the import template from the Import Students Due popup.

Enter admission number, class, section, and due amount details.

Upload the completed CSV file through the import dialog.

Check the preview table and resolve any highlighted errors.

Complete the import process to add dues to student accounts.

Tip : Imported dues immediately appear in the student's fee ledger and fee summary.

Important : Bulk imports cannot be automatically reverted. Verify the uploaded file carefully before confirming.

Export Fee Data

Export fee records for reporting, auditing, reconciliation, and offline analysis.

Filter data using Class, Section, Payment Status, or Student Name.

Use the Export button available on the toolbar.

The system automatically generates and downloads the report.

Tip : Only the currently filtered records are included in the exported file.

Important : Exported reports may contain confidential student information. Store them securely.

PreviousFee Structure Next Fee History