What fee types are available in ERP SchoolAura?

ERP SchoolAura supports four fee types: Monthly (collected every month throughout the session), Quarterly (collected four times a year), Half Yearly (collected twice a year), and Yearly (collected once per academic session). The system automatically manages installment schedules based on the selected fee type.

Can I apply the same fee structure to all classes at once?

Yes. Use the Select All Classes option to apply the same fee amount to every class without configuring them individually. Disable Select All if different fee amounts are required for specific classes and configure them individually.

What is the Late Fine Per Day field in the fee structure?

Late Fine Per Day is the daily penalty charged after the fee due date. You can also set a Max Fine to cap the maximum late fine that can be charged for a particular fee.

What is the Mandatory Fee option in the fee structure?

The Mandatory Fee field determines whether the fee is compulsory or optional for students. Mandatory fees cannot be skipped during collection, while optional fees can be excluded at the time of billing.

What is the Submit Start Date in ERP SchoolAura fee structure?

Submit Start Date defines when students can begin paying the fee. Payments attempted before this date will not be accepted for that fee head.

Fee Structure — Setup & Configuration

The Fee Setup feature allows school administrators to create and manage different types of student fees. Using this section, you can define the fee name, amount, applicable classes, submission dates, and late-fee rules for a specific academic session.

Fees ManagementFee Setup

Tip : Fee structures are session-specific. Always confirm the correct Year Session before saving a new fee.

How to Add a New Fee

Go to the Fees Module in the ERP system.

Click on Add Fees Details.

Fill in all required fee information.

Select the applicable classes, or use Select All to apply the fee to every class.

Click Save to create the fee structure.

Field Description

Fee Name

Enter the fee name such as Tuition Fee, Admission Fee, or Exam Fee.

Fee Amount

Specify the amount students are required to pay.

Submit Start Date

Defines when students can begin paying the fee.

Late Fine Per Day

Daily penalty charged after the due date.

Max Fine

Maximum late fine that can be charged for the fee.

Year Session

Academic session for which the fee structure applies.

Mandatory Fee

Determines whether the fee is compulsory or optional.

Remarks

Internal notes or instructions related to the fee.

Fee Type Options

Monthly

Collected every month throughout the session.

Quarterly

Collected four times during the academic year.

Half Yearly

Collected twice during the academic year.

Yearly

Collected once during the academic session.

Tip : The system automatically manages installment schedules according to the selected fee type.

Select All Classes

Apply the same fee amount to every class without configuring them individually.

Class-wise Configuration

Disable Select All if different fee amounts are required for specific classes.

Impact if an Existing Fee Structure is Deleted

New Collections

The deleted fee structure will no longer be available for future fee collections.

Historical Records

Existing reports and historical transactions may continue referencing the deleted fee for record purposes.

Important : Always verify active fee collections before deleting a fee structure to avoid inconsistencies in financial records.

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