Fees History
The Fees History screen provides a complete audit trail of all fee transactions for the selected academic year — including payment mode breakdowns, relief applied, fines, and outstanding balances.
Fees ManagementFees History
Summary Tiles
Five colour-coded summary tiles appear at the top of the Transaction History screen:
By Cash
Total fees collected in cash across the filtered period.
By Online
Total fees collected via online payment gateway.
By Cheque
Total fees collected by cheque.
Total Collection
Combined total of Cash + Online + Cheque + Fine collected.
Total Due
Outstanding fee amount yet to be collected.
Filter Options
Receipt Type
Filter by Active or Cancelled transactions.
Class
Select a specific class to view only that class's transactions.
Section
Narrow to a specific section within a class.
Start Date
Beginning of the date range.
End Date
End of the date range.
Student Search
Search by student name or email address.
Tip : The default date range covers the full academic year. Narrow the range to a specific month for monthly reconciliation.
Transaction Table Columns
Recp. No.
Unique receipt number auto-generated by the system for each transaction.
Student Name
Full name and class-section of the student.
Date
Date the payment was recorded.
Fee Summary
Name of the fee head collected (e.g. Tuition, Transport). Shows '–' if not broken down.
Amount
Gross fee amount billed for this transaction.
Relief
Any discount or concession applied to this student.
Fine
Late payment fine added (if applicable).
Paid Amount
Net amount actually received: Amount − Relief + Fine.
Due
Remaining balance after this payment.
Mode
Payment method: Cash, Online, or Cheque.
Transaction No.
Bank reference or gateway transaction ID (for Online/Cheque payments).
Action
Icons: Print Receipt | Cancel Transaction | Delete Record.
Per-Row Actions
🖨 Print Icon
Generates and opens a printable fee receipt for the transaction.
✕ Cancel Icon
Cancels/reverses the transaction. A confirmation dialog will appear. Use this if a payment was entered incorrectly.
🗑 Delete Icon
Permanently removes the transaction record. Cannot be undone. Only use if the transaction was a duplicate entry.
Important : Cancelling a transaction adds the paid amount back to the student's Due balance. Deleting a transaction removes it entirely without restoring the due balance — use with caution.
Download Fee Report — All Fees Report
The Download button opens the All Fees Report dialog, which lets you choose exactly which columns to include before printing or exporting the fee report.
How to Use the All Fees Report Dialog
1
Apply any desired filters (class, section, status, search term) on the Fees Details screen.
2
Click the Download button (orange, top-right). The All Fees Report dialog will open.
3
Select the columns you want to include in the report (see column reference below).
4
Tick "Include address in Father Name / Contact column" if you want the student's address appended to that column.
5
Click Print to generate the report. Use Landscape mode in your browser print settings for best quality.
Tip : Use Select all to check every column at once, or Clear all to uncheck everything and start fresh with only the columns you need.
Available Columns in the All Fees Report
Admission No
Student's unique admission number.
Basic Info.
Student's full name and date of birth.
Class
Class the student is enrolled in (e.g. Play, LKG, 5th).
Section
Section within the class (e.g. A, B).
Father Name / Contact No.
Father's name and registered mobile number.
Mother Name / Contact No.
Mother's name and registered mobile number.
City
City from the student's address record.
State
State from the student's address record.
Pincode
Postal code from the student's address record.
Fees Status
Current payment status: Paid, Partially Paid, or Unpaid.
Total Year Amount
Total fee amount billed for the full academic year.
Total Till Now
Amount payable up to the current date.
Total Collection
Total amount collected so far.
Total Due
Remaining outstanding amount.
Include address in Father Name
Appends the student's full address into the Father Name / Contact column.
Tip : Deselecting columns like City, State, and Pincode gives a more compact report. For a simple dues list, keep only Admission No, Basic Info., Class, Section, Fees Status, and Total Year Amount.
Note : The Print button sends the report to your browser's print dialog. Select "Save as PDF" as the printer destination to get a downloadable PDF file.