What does the Fees Settings module control in ERP SchoolAura?

Fees Settings controls how fee collection, discounts, receipts, and payment behaviour work globally across the ERP. Changes apply immediately to all future fee transactions but do not modify previously recorded payments or generated receipts.

What happens when Accept Partial Fees is enabled?

When enabled, students or parents can pay a portion of the outstanding fee amount and the remaining balance is recorded as Due. When disabled, only full fee payments are accepted — partial amounts cannot be submitted.

What does the Add Fees with Old Date setting do?

When enabled, administrators can create fee entries with a backdated transaction date — useful for recording previously received payments. When disabled, only the current date is allowed for new fee entries.

What is the difference between automatic and manual receipt numbering?

When Maintain Receipt Number is disabled, receipt numbers are generated automatically by the system for each transaction. When enabled, administrators must enter receipt numbers manually. Automatic numbering is recommended to avoid duplicate receipt numbers and reduce manual effort.

What is the difference between Discount from Total Fees and Discount in Fee Receipt?

Discount from Total Fees deducts the concession from the total fee amount before payment begins, reducing the overall payable figure. Discount in Fee Receipt applies the discount during billing at the time of generating the receipt, showing it as a line item on the receipt itself.

Who can receive the fee receipt after a successful payment?

Three receipt output options are available: Student Only (receipt generated only for the student or parent), School Only (receipt generated only for school administration), and Student and School (receipt generated for both parties). Providing receipts to both parties improves transparency and record keeping.

How do I save changes in Fees Settings?

Review all selected options carefully on the Fees Settings page, then click the Submit button to save. Changes become active immediately for all new fee transactions from that point forward.

Fees Settings

The Fees Settings module controls how fee collection, discounts, receipts, and payment behaviour work throughout the ERP. These settings apply globally to all future fee transactions.

Important: Changes apply immediately to future transactions but do not modify previously recorded payments.

Fees ManagementFees Settings

Configuration Options

These settings determine how fee collection, discounts, receipts, and payment processing behave throughout the system.

Task	Navigate To	Action
Accept Partial Fees	Enabled	Students can pay part of the fee amount. Remaining balance remains as Due.
Accept Partial Fees	Disabled	Only full fee payments are accepted.
Add Fees with Old Date	Enabled	Administrators can create backdated fee entries.
Add Fees with Old Date	Disabled	Only current date transactions are allowed.
Student Discount Setup	Enabled	Discounts can be assigned individually to students.
Student Discount Setup	Disabled	Student-level discounts are unavailable.
Maintain Receipt Number	Enabled	Receipt numbers must be entered manually.
Maintain Receipt Number	Disabled	Receipt numbers are generated automatically.

Available Configuration Settings

Accept Partial Fees

Allows students or parents to pay a portion of the outstanding fee amount.

Add Fees with Old Date

Enables backdated fee entry for previously received payments.

Student Discount Setup

Configure scholarship, sibling concession, or special student discounts.

Receipt Number Management

Choose between automatic and manual receipt numbering.

Discount Application Method

Discount from Total Fees

The discount is deducted from the total fee amount before payment begins.

Discount in Fee Receipt

The discount is applied during billing while generating the receipt.

Tip : Keep automatic receipt numbering enabled to avoid duplicate receipt numbers and reduce manual work.

Fees Receipt Options

Choose who should receive the fee receipt after successful fee collection.

Student Only

Receipt is generated only for the student or parent.

School Only

Receipt is generated only for the school administration.

Student & School

Receipt is generated for both the student and school administration.

Note : Receipt is generated for both the student and school.

Tip : Providing receipts to both parties improves transparency and record keeping.

Saving Settings

Task	Navigate To	Action
Review Settings	Fees Settings	Verify all selected options carefully.
Save Changes	Submit Button	Click Submit to save configuration.
Apply Settings	System	Changes become active immediately.

Important : Existing fee records and previously generated receipts remain unchanged.

Note : New fee transactions will follow the updated configuration instantly.

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