Overview

The Parents module in ERP SchoolAura provides administrators with a centralized directory of all registered parent and guardian records. Each family entry displays both father and mother profiles alongside their linked students, making it easy to manage family contacts across the school.

Key capabilities of this module include:

Viewing all parent records in a card-based layout showing father and mother details.

Searching for parents by name, email address, or phone number.

Seeing which students are linked to each parent or guardian pair.

Updating the parent linked to a student via the Update Parent dialog.

Accessing the Parents Module

Follow these steps to open the Leave Application module from the ERP dashboard:

Locate the left navigation panel after logging in.

Click on Parents in the sidebar. The All Parents page will open immediately.

The All Parents Page

When the module opens, you will see the All Parents page. A count badge next to the page title shows the total number of parent records.

Each parent record is displayed as a card containing two profile panels side by side — one for the father and one for the mother. The card layout includes the following information:

FATHER / MOTHER Label

A watermark label on each panel identifies the guardian's role in the family.

Profile Photo

Displays the guardian's uploaded profile picture or a default avatar if no photo is available.

Name

Shows the full registered name of the father or mother.

Phone Number

Displays the guardian's contact number. Shows N/A if no phone number is recorded.

Students Count

Indicates how many students are linked to the parent pair, such as Students (1) or Students (2).

Student Names

Lists the first names of all students linked to the parent profile.

Searching for a Parent

The search bar at the top of the All Parents page allows you to quickly locate a specific parent record.

How to Search

Search Field

Click inside the search box labelled 'Enter Parent Name, Email or Phone'.

Type Query

Enter any part of the parent's name, email address, or phone number.

Search

Click the orange Search icon or press Enter to run the search.

Review Results

The page refreshes to display only parent cards matching the search query.

Reset

Click the circular Reset (↺) icon to clear the search and reload the full parent list.

Search Tips

Search is not case-sensitive — entering 'cynthia' will match 'Cynthia Myers'.

Partial matches are supported — entering '9540' will return all parents whose phone number contains that sequence.

If no records are found, verify the spelling or try a different search term such as the phone number.

Updating a Parent Linked to a Student

Administrators can change which parent record is linked to a student using the Update Parent feature. This is typically accessed from the All Students page when viewing an individual student's profile.

Opening the Update Parent Dialog

Go to Student

Navigate to the All Students page and open the student's profile.

Update Parent

Click the Update Parent option or button on the student profile page.

Dialog Opens

The 'Update Parent' dialog box will appear over the current page.

Using the Update Parent Dialog

The Update Parent dialog displays a searchable list of all registered parents in the system. Each entry in the list shows

Guardian's profile photo (or default avatar if not uploaded).

Full name of the guardian

Phone number registered for that guardian

Email address (displayed if available; a dash is shown if not recorded).

Search (Optional

Use the 'Enter Phone or Email' search bar to filter the list by phone number or email address.

Browse List

Scroll through the parent list to find the correct guardian to link to the student.

Select Parent

Click on the desired parent row to select them. The selected row will be highlighted.

Submit

Click the yellow Submit button at the bottom of the dialog to save the change.

Confirm

The student's profile will now reflect the newly linked parent.

Note - The parent list in the Update Parent dialog shows parents in pairs — each row displays both the father and mother from the same family. Select the family pair that should be associated with the student

Tips & Best Practices

Keep parent phone numbers and email addresses up to date to ensure accurate search results.

When multiple students belong to the same family, both will appear in the Students list on the same parent card.

Use the phone number search in the Update Parent dialog for the fastest way to find a specific guardian.

If a parent's phone number shows N/A, edit the parent profile to add contact details for better communication.

After updating a parent link, reload the student profile to verify the change has been saved correctly.

Quick Reference Summary

Task	How To Do It
Open Parents Module	Left Sidebar → Parents
Search for a Parent	Type parent name, email, or phone number in the search bar → Click the Search icon
Reset Search	Click the circular Reset icon next to the search bar
View Linked Students	Check the Students count section on the parent card to view linked student names
Update Student's Parent	Open Student Profile → Update Parent → Select Family → Submit

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