Leave Application
The Leave Application module in ERP SchoolAura allows school administrators to manage leave requests for both Students and Staff members from a single, unified interface. The module supports adding new requests, reviewing pending applications, and updating their approval status.
Student Leave Request
For submitting and managing student absences — with class, section, and half-day support.
Staff Leave Request
For submitting and managing staff absences — with leave category and role-based filtering.
Accessing the Module
Follow these steps to open the Leave Application module from the ERP dashboard:
1
Sign in to ERP SchoolAura with your administrator credentials.
2
Locate the left navigation panel after logging in.
3
Click on Leave Application to expand the sub-menu.
4
Select either Student Leave Request or Staff Leave Request.
Student Leave Request
The Student Leave Request page displays all submitted leave applications for students.
Leave ApplicationStudent Leave Request
Understanding the Leave List
Each leave card contains the following information:
Student Name & Class
Displays the student's full name and their class/section.
Subject of Application
The reason or title given for the leave.
Description
A brief explanation provided by the parent or admin.
Date Applied
The date on which the leave application was submitted.
Status
Current status: Pending, Approved, or Declined.
Start Date / End Date
The leave duration as selected during submission.
Filtering and Searching
Use the filter bar at the top of the page to narrow down leave records:
Select Leave Status
Filter by All, Pending, Approved, or Declined.
Class
Filter applications by a specific class.
Section
Further narrow results by section.
Search
Type a student name or keyword to find a specific record.
Reset
Click the circular arrow icon to clear all filters.
Adding a New Student Leave Request
Click the + Add Leave button in the top-right corner. The Add Student Leave dialog will appear. Fill in the following fields:
Class *
Select the student's class from the dropdown.
Section *
Select the section within the chosen class.
Name *
Select the student's name from the filtered list.
Starting Date *
Pick the first day of leave using the date picker (defaults to today).
End Date
Pick the last day of leave; leave blank for a single-day absence.
Is Half Day
Tick this checkbox if the student will be absent for only half a day.
Subject of Application *
Enter a short title or reason for the leave.
Description *
Provide a detailed explanation for the leave request.
Browse Files
Optionally attach a supporting document (e.g. medical certificate).
Once all required fields are filled, click Submit to save the leave request. It will appear in the list with a Pending status.
Reviewing and Updating a Student Leave
1
Click the eye icon on any leave card to open the New Applied Leave detail view — showing the student's full name, roll number, class, subject, description, dates, and current status.
2
Click the status dropdown (showing Pending, Approved, or Declined) and select the appropriate value.
3
Click Submit to save the status update.
Note — Editing is only available when the status is Pending. Once the status changes, the Edit button will no longer be visible.
Leave Statuses
Pending
The application has been submitted and is awaiting review.
Approved
The leave has been reviewed and granted by the administrator.
Declined
The leave request was reviewed but not approved.
Staff Leave Request
The Staff Leave Request page is tailored for school staff members — including teachers, administrators, and other employees.
Leave ApplicationStaff Leave Request
Understanding the Leave List
Each leave card contains the following information:
Staff Name & Department
Displays the Staff's full name and their department.
Subject of Application
The reason or title given for the leave.
Description
A brief explanation provided by the parent or admin.
Date Applied
The date on which the leave application was submitted.
Status
Current status: Pending, Approved, or Declined.
Start Date / End Date
The leave duration as selected during submission.
Filtering and Searching
Select Leave Status
Filter by All, Pending, Approved, or Declined.
Search
Type a staff member's name or keyword to locate their record.
Reset
Click the circular arrow icon to clear the search filters.
Adding a New Staff Leave Request
Click + Add Leave in the top-right corner to open the Add Staff Leave dialog. Fill in the following fields:
Staff *
Select the staff category (e.g. Administrator, Teacher, Sr. Admin, Principal).
Staff Name *
Select the specific staff member from the filtered name list.
Leave Category *
Choose the type of leave (e.g. Sick Leave, Casual Leave).
Starting Date *
Select the start date of the leave (defaults to today).
End Date
Select the last day; leave blank for a single-day absence.
Is Half Day
Tick if the absence is for only half a day.
Subject of Application *
Enter a short title or reason for the leave.
Description *
Provide a detailed explanation for the request.
Browse Files
Optionally attach supporting documents.
Click Submit once all required fields are completed. The request will appear in the list with a Pending status.
Updating an Existing Staff Leave
1
Click the edit/update icon on any staff leave card to open the Update Staff Leave dialog. All previously entered information is pre-filled for easy editing.
2
Modify any field — Staff, Staff Name, Leave Category, dates, subject, or description.
3
Click Submit to save all changes.
To change the approval status directly from the list view, use the status icon on the leave card to cycle through Pending, Approved, or Declined.
Note — Editing is only available when the status is Pending. Once the status changes, the Edit button will no longer be visible.
Tips & Best Practices
Use the Class and Section filters together to quickly locate a specific student's leave record.
Attach medical certificates or official documents when applicable to maintain accurate records.
Review Pending applications regularly to keep attendance data up to date.
For half-day absences, remember to tick the 'Is Half Day' checkbox — this affects attendance calculations.
Use the Search bar for quick access when managing a large number of leave records.
Quick Reference Summary
| Action | Student Leave | Staff Leave |
|---|---|---|
| Navigate To | Leave Application › Student Leave Request | Leave Application › Staff Leave Request |
| Add New Request | Class › Section › Name › Dates › Subject › Description | Staff Category › Name › Leave Category › Dates › Subject › Description |
| Update Status | Eye icon › Status dropdown › Submit | Edit icon › Modify fields › Submit |
| Filter Records | Status + Class + Section + Search | Status + Search |