Promote Student
The Promote Student module allows you to promote students to the next class, section, and academic year. You can update admission numbers, roll numbers, and assign new academic details during promotion.
How to Use
Field Details
Select Class
Select Section
Select Academic Year
Search
Extra Activity Skills
Note
Only the current session year and next session year are visible in the academic year dropdown.
Individual Student Promotion Details
The following fields are auto-filled during promotion but can be manually updated if required:
New Admission Number (ADM No.)
Verify or enter the new admission number for the promoted student.
New Roll Number
Assign a new roll number for the promoted class.
New Class
Select the class to which the student will be promoted.
New Section
Choose the section in the new class.
New Academic Year
Select the new academic session for the student.
Family Members
More than one family member can be linked and managed under a single student profile.
Important Note
If the existing student information remains unchanged, the system will:
Automatically select the next class for promotion.
Retain the previous class section by default.
Keep the same admission number and roll number unless manually updated.
Due Amount
Displays any pending fee amount before promotion is processed.
Note on Fee Dues During Promotion
Current Session Dues
The Due Amount displayed reflects the pending fees of the current academic session.
Automatic Transfer
When a student is promoted, the due is automatically transferred to the next academic year and recorded under Last Due Amount.
Session Fees Disabled
The current session fees are disabled after promotion, ensuring the student only pays the due in the next academic session.
Accurate Fee Tracking
This helps maintain accurate fee tracking and prevents duplicate billing across sessions.
Actions
Promote
Click Promote to promote an individual student with custom details.
Bulk Promotion
Click Bulk Promotion to promote multiple students at once efficiently.
Bulk Student Promotion
The Bulk Student Promotion feature enables school administrators to promote multiple students at once from their current class and section to the next class, section, and academic year. This saves time and ensures consistent updates across student records.
How to Perform Bulk Promotion
Select Class and Section
Navigate to the Promote Student module in Student Management. Click on the Bulk Promote Button.
A popup titled "Select Class For Promote" will appear.
Use the dropdown menus to select the current class and section for which you want to promote students.
Click Submit to load the students list.
Set Promotion Details
The Promote Student popup will display the selected class and academic session.
Choose New Class – the class to which the students will be promoted.
Choose New Section – the section in the new class.
Choose Year Session – the academic year/session for promotion.
Select Students to Promote
You will see a list of students from the selected class and section with their name, admission/roll number, and Fee Due Amount.
Select individual students by checking their boxes or use the Select All checkbox to promote all students at once.
Confirm and Promote
After selecting students and promotion details, click the Promote button to process the promotion.
The system will update each selected student's record with the new class, section, and academic year.
Any pending fees from the current session will transfer to the next academic year for accurate fee management.
Important Notes
If no changes are made, the system automatically assigns the next class, keeps the same section, and retains existing admission and roll numbers unless edited.
The Due Amount shown corresponds to outstanding fees in the current session.
Upon promotion, dues move to the next session's record and are marked as Last Due Amount.
Current session fees are disabled after promotion to avoid duplicate payments.
After Configuring Promotion Details:
Review selected students & new class details
Click Promote to finalize
The system will update all selected student records accordingly.