Check IN & Out
The Check IN & Out screen provides a live view of all active school buses with their route, driver, conductor, and boarding status. This section enables attendance monitoring for students on transport, ensuring every child is safely accounted for at the start and end of each journey.
Bus Card — Field Reference
Each bus is displayed as a card on the School Buses list. The card contains:
Vehicle Name
Common name of the bus (e.g. Hero, BMW, Tata Sumo).
Vehicle No.
Registration number displayed below the vehicle name.
Route Badge
Assigned route shown in amber (e.g. Metro Route 3, Route 7).
Driver Name
Name of the assigned driver for today's run.
Conductor Name
Name of the assigned conductor or attendant.
Route Timeline
Visual start-to-end location bar (e.g. Badarpur border – Okhla Phase 2).
View Student
Opens a list of students on this bus for check-in/out marking.
View Route
Opens the full route details for reference.
Marking Student Check-In / Check-Out
Follow these steps to mark student boarding or deboarding for any bus:
1
Locate the bus from the School Buses list on the Check IN & Out screen.
2
Click View Student on the relevant bus card.
3
A list of students assigned to that bus and route appears.
4
Mark each student as Checked In (boarding) or Checked Out (deboarding).
5
The system logs the timestamp automatically for each action — no manual time entry is needed.
Tip — Conductors can use the school mobile app to mark check-in/out in real time as students board or alight the bus, eliminating the need for paper registers.
Viewing Route Information
Click View Route on any bus card to see the full stop-point sequence, timing, and fare details for that route. This is useful for conductors and administrators to verify the day's schedule before departure.
Using Check IN & Out for Safety
Safety Guidelines
Cross-reference the student list with physical attendance before the bus departs.
A student marked as absent in the Attendance Management module should not be expected on the bus — verify before departure.
In case of a discrepancy (student on bus but not marked), update records immediately and notify the class teacher.
Ensure the conductor completes check-out marking as soon as students deboard to keep records real-time.
Driver & Conductor Assignment
Some bus cards may show blank Driver Name or Conductor Name fields. This indicates the assignment has not yet been completed.
Driver Not Assigned
The Driver Name field will appear blank. Update vehicle assignments via the Vehicle List or Route List before the bus departs.
Conductor Not Assigned
The Conductor Name field will appear blank. A bus operating without a conductor creates a safety and compliance gap — assign one immediately.
Important — Every bus operating a route should have both a Driver and a Conductor assigned before departure. Unassigned buses create safety and compliance gaps that must be resolved promptly.
Check IN & Out — FAQ
Q.Can conductors mark check-in/out from a mobile device?
Yes. Conductors can use the school mobile app to mark check-in/out in real time as students board or alight. This removes the need for paper registers and keeps records accurate.
Q.Is the check-in/out timestamp editable after it is recorded?
Timestamps are logged automatically by the system. If a correction is needed, contact your ERP administrator — manual timestamp edits require admin-level access to maintain data integrity.
Q.What does it mean when both Driver and Conductor fields are blank on a bus card?
The bus has not been assigned a driver or conductor for the current session. Navigate to Vehicle List or Route List to complete the assignment before the bus is allowed to depart.
Quick Reference — Check IN & Out
| Task | Navigate To | Action |
|---|---|---|
| View all active buses | Transport › Check IN & Out | Open Check IN & Out screen |
| Mark student check-in / out | Transport › Check IN & Out | Click View Student on bus card |
| View bus route details | Transport › Check IN & Out | Click View Route on bus card |
| Assign driver to a bus | Transport › Vehicle List | Edit vehicle card — add driver |
| Assign conductor to a bus | Transport › Vehicle List | Edit vehicle card — add conductor |